I thought I'd share something I developed that has made it much easier for me to coordinate PNP transports. I have found that when I am coordinating a PilotsNPaws transport I accumulate lots of names, e-mail addresses, phone numbers, and dates. Early on I realized that the "post-it" method of organization was not only inefficient, but also a good way to misplace vital information so I ended up devising an air transport planning chart. I tried to make mine a “minimalist,” yet comprehensive, version by only including the most basic information about the animal(s) needing transporting[names, # and weights], the sending and receiving rescues/rescuers/shelters[name and name and info for the contact person], and the pilots I contact[date of contact, names, e-mail addresses, phone numbers, and their locations]. Once I hear back from the pilots I add the information they provide about the dates they can fly and if it is a multi-segment transport, which segment they can fly[the pilots usually provide the information about starting and ending locations; though frequently you might be given several options].
There is an area at the bottom of the first page where the date the transport request was initially posted to the forum titled “Ride Board: Animals Needing Transport” can be recorded. Having a place to record this important date makes it much easier to edit my original request because now I can easily find it:)
Planning charts aren’t mandatory and this format is not endorsed by PilotsNPaws, but is one that I devised and thought might be helpful to those of you coordinating PNP transports.
The chart is in the attached two paged document. The second page can be used to record more pilot contacts.