Roberta prepared this answer for you & then couldn't get it posted & asked me to do it.
I will do my best to provide some tips to make it easier for you to locate pilots for your transport.
-return to your posting on the “Request for Transport” Index
-click on your posting to open it
-once it is opened, look for the light blue horizontal bar that is right above the list line your transport request. On the left hand side, you’ll see “Map this Request” in red type. To the right of this you’ll see “More Mapping Options,” written in orange type.
-click on the “More Mapping Options” link
-now a screen will appear and at the top it has the departure city information and at the bottom the destination city information. Under this you will see many links. First I usually go to the fourth one down-“List of Pilots Between [City, State(Departure)] and [City, State(Destination)]”-click on the link to open it and then print the document. I then use this list to keep track of which pilots are possibly most directly on my route and also to record my dealings with each pilot[date contacted about assisting with transport, date heard back, response, dates available, etc.]
-Now that I have my trusty list, I return to the screen and click on the first link, which is titled “Map Pilots Between [Name of Departure City and State] and [Name of Destination City and State].”
-when this screen opens, it might take a moment for the pilot icons and data to download, but it will download, you will see a map of your route with blue plane shaped icons dotted along, and near, it. Then I go to the zoom function—it is there on the left side of the map- and ever so carefully, and slightly, move the mechanism to “zoom in” to enlarge the map some. I find this helpful, not only because I can’t see well, but also because if the areas I am looking at have a lot of pilots, this function spreads them out more, providing a better visual about their exact location. But be careful, don’t zoom too quickly or you’ll find yourself in another country, as I have on occasion.
-then I start clicking on the plane icons along my route. When the first one opens, a rectangular box will appear. The pilot’s name/identifier is shown as is the city and state where his/her plane is located. You’ll also typically see the airport identifier code for that location. If you click on “View Profile for [name],” you can then find out different information about the pilot, will s/he foster, typically overnight, as well as fly, and the maximum number of nm[nautical miles] the pilot can fly one way could be listed. Right below this information you will find “Email [Pilot’s Name/Code].” If you click on this, then you can send the pilot an e-mail containing your request for assistance.” The PNP website automatically sends this message to the pilot’s e-mail. Under this you’ll see “Send Private Message.” If you click on this, you can use PNP’s PM system to contact pilots. If you close out this screen, you will be returned to the rectangular box dedicated to that pilot that popped up when you clicked on that particular plane icon.”Request Transport Assistance” appears underneath “View Profile for [name].” Clicking on this link takes you directly to the Private Message[PM] system and you can send a PM to that pilot.
-I usually send a request for transport assistance e-mail or PM to each pilot separately. But, to save time, I go to the word processing file I set up for the transport, open it and write out the message or messages I will need to send to the different pilots. For example, if I am trying to fly a dog from Lexington, KY to Columbus, OH, then I might write out a message like: “Hi [name to be added, if provided]! I am trying to set up a PNP transport for NIckey, a 25 lb neutered male pug mix, from Lexington, KY to Columbus, OH. I was wondering whether you might be available to fly Nickey on [list dates], or alternatively, I was was wondering whether you might be able to fly NIckey. If so, what dates work best for you?
e-mail: I provide my e-mail address
cell number: I provide this too
Now I just copy it and then paste it into the body of the message or e-mail I send to each pilot. After I send each one, I record the “date sent” information on the list of pilots I printed earlier.
If I have a multiple leg transport, then I draft however many messages I need, they roughly correspond to the different legs/segments of the route. Then when I return to the “Display Map of Pilots” and I click on a plane icon, I’ll know which version of the message I need to send to that particular pilot, Then I just go back to my document, copy and paste and send it via PM or e-mail to that pilot. OF course, I record the date sent data on my list.
I know it probably sounds like a lot of work, but it really goes by a lot faster than one might think.
If you use the PM option to communicate with pilots, it is very helpful if you click the “notify me when a response is posted,” or words to that effect, box. This way you’ll be less likely to miss a response from a pilot; especially if you uaren’t sure you can check your private message box on a daily basis.
Over time, as you work with more and more pilots, you’ll end up with quite a collection of e-mail addresses. Then you can directly contact these pilots. But despite having worked with a lot of pilots, I still use the “Map this Request” and “More Mapping Options” functions a lot. I always seem to be looking for pilots: sometimes some pilots might not be flying for awhile; others move to different parts of the country and are no longer available for that particular route; and often you find yourself trying to get an animal someplace. They are also a great way to get to know the pilots, which to me is a real perk because if it wasn’t for them, I know I most certainly would not have been able to save as many animals as I have.
I hope you find this information helpful. I realize it is lengthy and I’ve probably provided more than you ever wanted.